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Six Benefits of Office 365 Cloud Backup

Using Microsoft 365? Why You Need Back-up and 6 Key Benefits 

According to a recent report from egress, organizations have seen a 67% increase in data leaks via email in the past two years. In addition, 15% of organizations had been breached over 500 times within that same time-period.

According to the Microsoft 365 user agreement, it’s your data — you control it — and it is your responsibility to protect it.

Challenges of Microsoft 365 (M365) Protection and Recovery

The ability for companies to recover M365 Cloud Services data, which includes email (Exchange Online), SharePoint Online, One Drive content, and Teams data, can be negatively impacted by Microsoft retention policies, user license levels, and the complexity of the recovery process.

While some protection controls are available, there are limitations and data can be at risk. Even if the data can be recovered within the applications, many organizations lack the knowledge and skills required to successfully complete the recovery. This knowledge gap can lead to delays and the additional cost of hiring a 3rd party partner to perform the data recovery.

The inability to recover crucial data quickly and accurately from M365 services can have financial, operational, and legal consequences for the organization.

The solution

M365 backup from an IT provider backs up M365 data offsite for data protection and recovery of Exchange (excluding Archive Folders in Outlook), SharePoint Online for Business, One Drive and Teams data. This provides resilient protection of sites, documents, libraries, accounts, files, and folders.

Additionally, M365 Backup includes simple recovery options from multiple points in time, quick search with site-level rollback, and recovery of granular items including mailboxes, conversations, and files — providing clients with both visibility and backup verification.

6 Key Benefits of M365 Backup

  1. Creates multiple restore points with infinite retention policies for critical Exchange, SharePoint, OneDrive and Teams data.
  2. Provides more resiliency than can be achieved through on-premises backup solutions alone by backing up data offsite.
  3. Removes the burden and responsibility from your existing IT team when monitored and supported by IT professionals.
  4. Closes a potential gap in an organization’s Business Continuity Plan by protecting critical data within the M365 applications.
  5. Improves the speed and efficiency of data recovery saving the organization time and money.
  6. Offers visibility and resiliency to M365 data and is more user friendly than the internal M365 recovery process.

Examples of M365 Backup Benefits within an Organization

For the executive, M365 Backup provides the peace of mind that critical data is backed up and retained according to company policies by including M365 data in the company backup plan.

For clients in legal and compliance, M365 Backup provides an insurance policy that data required for future legal purposes or to meet business compliance requirements is protected. M365 Backup can be used as the primary tool for data recovery, while also providing backup for the default application retention, or in the case of faulty application settings that allow for malicious targeting of the data.

For the IT Director, M365 Backup facilitates easy confirmation of the availability of M365 data. They can be confident the data can be easily recovered as part of a Business Continuity or Disaster Recovery plan or in the case of a special request from an internal stakeholder.

Ready to Learn More? 

If you have questions or want to learn more about M365 Backup options, get in touch with us for a no-cost, no-obligation consultation.